Please read the following Terms and Conditions carefully. Upon approval of your event application, the Terms and Conditions becomes part of your agreement with the Joe Andruzzi Foundation (JAF), and you will be responsible for complying with them.
1. APPLICATION:
a. The application should be submitted at least six (6) weeks prior to campaign. JAF will respond to your request within 5-10 business days of receipt.
b. Although JAF actively encourages third-party fundraising events, events must be approved in advance. This is an important safeguard in preserving the integrity of the name and reputation of JAF, as well as our commitment to the donors.
c. JAF maintains the right to decline events/campaigns.
d. Third-party organization/organizer(s) must seek approval from JAF to repeat the event each and every year.
2. USE OF JAF NAME, LOGO AND IMAGE:
a. JAF asserts exclusive ownership over its name, logo and image. Any use of its name, logo or image by a third-party is authorized only with the prior written approval from JAF.
b. Any and all use of the JAF logo, including but not limited to all media announcements and promotional materials, must be approved by the Foundation prior to print and/or distribution.
c. JAF must be named as the beneficiary of the event/campaign, not the sponsor. Example of correct usage: “[Name of event/campaign] to benefit the Joe Andruzzi Foundation”. This applies to all invitation copy, as well as advertising and promotional materials.
d. All actions for a proposed fundraiser must be approved by JAF to ensure proposal is within JAF’s guidelines and is consistent with our mission before you advertise or hold your event.
e. JAF’s name shall not to be to solicit athletes or celebrities (by phone, email, mail, through social networking, etc.) their involvement, participation, and/or donations to your event/campaign. All requests of this type must clearly state that the event/campaign is independent from JAF. JAF hosts its own signature events and wishes to preserve its name for such events.
3. FUNDRAISING, BUDGET, PROCEEDS AND EXPENSES:
a. Third-party organization/organizer(s) must submit all net proceeds raised from the event/campaign to JAF no later than 30 days following the conclusion of the event/campaign (unless otherwise approved by JAF) in writing.
b. Under no circumstances may the third-party event/campaign organization/organizer(s) keep any portion of the net proceeds.
c. Third-party event/campaign organization/organizer(s) are responsible for all event expenses. JAF will not pay any expenses incurred by third-party organization/organizer(s). All costs/expenses shall be deducted from the funds raised prior to third-party fundraiser sending a donation check to JAF. (JAF strongly recommends that no more than 30% of the revenue raised be spent on expenses. We maintain an average fundraising ratio of 25% and strongly encourage the same standards).
d. JAF will not solicit donations on behalf of third-party fundraisers. However, JAF will notify its current supporters of the event date, time and location.
4. LIABILITY:
a. JAF shall not be responsible for any financial loss suffered by third-party organization/organizer(s) and may withdraw its support for and approval of the third-party organization/organizer(s) event/campaign at any time and for any reason. This includes withdrawing use of its name, logo and image in conjunction with the event/campaign at any time and for any reason.
b. Third-party event/campaign organization/organizer(s) must take the proper precautions with regards to liability insurance. JAF and its officers, directors, employees or agents are not liable for any personal injuries or property damages suffered as a result of being a beneficiary of the event/campaign. Third-party organization/organizer(s) shall hereby indemnify and hold harmless JAF and its directors, officers, employees or agents for any such claim that might arise from the event/campaign.
c. Third-party event/campaign organization/organizer(s) are responsible for obtaining all required permits and licenses (ie. food, liquor, gaming, etc.)
d. Third-party event/campaign organization/organizer(s) shall assume sole responsibility for creating a successful event without involvement from JAF staff.
5. CANCELLATION:
JAF expects all third-party event/campaign organization/organizer(s) to conduct themselves in a manner that reflects favorably upon JAF. For that reason, JAF reserves the right to cancel this Agreement at any time for any reason should the activities of third-party organization/organizer(s) not comply with the business standards of JAF.
6. TAX:
a. A solicited donation is fully tax-deductible only when it is made directly and entirely to the Joe Andruzzi Foundation. This information must be stated clearly in all fundraising materials.
b. Any questions about a tax receipt guideline shall be directed to JAF.
c. Third-party event/campaign organization/organizer(s) shall not use JAF’s tax exemption in any manner or as part of the promotion of your event.
d. Third-party event/campaign organization/organizer(s) shall not represent to the public that the organization/organizer(s) receive any tax-exempt rights or privileges as a result of hosting a third-party event for JAF (unless the hosting organization has separate tax-exempt status).
e. Third-party event/campaign organization/organizer(s) shall not state that any portion of the purchase price for any goods or services at the event is tax deductible for a charitable purpose.
I have read, understand and agree to all the Terms and Conditions above hereto and incorporated herein. I understand that my event/campaign is not considered an approved event/campaign until written approval of my application is received from JAF. I agree that the Joe Andruzzi Foundation (JAF) name and logo are branded symbols, which shall not be misrepresented. Prior to publicizing or holding the event/campaign JAF must approve this application and use of its name or logo. By publicly naming JAF as the beneficiary of my event/campaign, I agree to donate all net proceeds (as outlined in this application) raised within 30 days following event/campaign.
I further agree that at no time will JAF, or any representative of JAF, be responsible for the cost or staffing of my event/campaign, nor will they be liable for personal injuries or damages to property which may occur during my event/campaign. I agree to indemnify and hold harmless JAF, their employees, agents, and representatives from any and every claim, demand, suit, and payment related to or caused by my campaign/event.
I understand that no amendment, modification, or waiver of any of the Terms and Conditions shall be valid unless approved in writing by JAF. I acknowledge that JAF has reserved the right to cancel this Agreement at any time.
